Focusing on intuitive and engaging solutions on the front-end of your SharePoint environment is the key to improving adoption and engagement across your organization, but there is an equally important factor when measuring the success of enterprise collaboration: the health and maintenance of SharePoint on the back-end. While making SharePoint run efficiently tends to be the sole responsibility of your administrators, the reality is that the administrative overhead should factor into all of your planning as you look to extend your environment. Something to remember as you build out your collaboration strategy is that the more solutions you add, the more third-party tools you deploy -- the more complex your administration story.
The user experience (UX) and administrative controls are not mutually exclusive strategies. You need both -- and you need to find a balance between them.
The world is witnessing the dawn of the social organization, with rapidly evolving solutions that impact team dynamics, collaboration, and real-time communication. For many managers, it can difficult keeping up with all of the features and roadmaps. There is the Office Graph and Delve, the new Office 365 Groups capability, and expansion of the collaborative capabilities of the Office suite. Some of these options are available purely as cloud solutions, but increasingly these new capabilities will include hybrid solutions. With all of these new features and an evolving platform, it will become increasingly important to understand the impacts these changes will have on the administrative side of things.
New options within SharePoint, Office 365 and Yammer are exciting, but many teams struggle to develop a social strategy that aligns with their business needs -- and they often fail to take into account how these different capabilities will impact their organizational standards for security, compliance, and governance.
How do you balance the back-end administrative requirements of your organization with the front-end needs of your employees? Managing SharePoint can be complex, but a healthy back-end ensures a performant and efficient front-end. My advice for customers who are looking for best practices on how to build out a healthy and balanced collaboration platform is fairly straight-forward:
Just as there is no single SharePoint deployment that will meet every customer scenario, there is no simple answer to how to prioritize the security, compliance, and governance needs of your organization. Every organization will have different standards, and different requirements. As you start to develop your collaboration strategy, make sure that your efforts to get your employees to adopt and engage on the platform are done within the purview of these system constraints. One best practice is to work with solutions that run natively within SharePoint, allowing you to leverage all of the security and administration capabilities of the platform rather than require you to invest in additional monitoring and management tools.
Beezy is a great example of extending the social collaboration feature set of SharePoint, but doing so without breaking your system constraints. Beezy was built on SharePoint, for SharePoint -- which means that you're monitoring and maintaining SharePoint and Beezy as one platform. If you'd like to find out more about how Beezy works, and the value we can provide to your organization, please contact us today.